Executive Assistant – Real Estate (Full-Time)

Work behind the scenes in a high-performing buyer’s agency alongside the Director

Location: Brisbane (Hybrid – mix of in-office and remote)

Salary: $90,000 + Super

Start Date: ASAP

Experience in real estate is essential

Social media experience preferred (but not required)

Buyers Collective is a fast-growing buyer’s agency based in Brisbane, helping homebuyers and investors secure standout properties across SEQ. We deliver a high-touch, premium service and pride ourselves on our speed, attention to detail, and strong relationships. We’re now looking for a switched-on, reliable Executive Assistant to support the Director and keep the business running smoothly behind the scenes.

This is a hands-on, fast-paced role working directly with the Director (Jack) to manage the day-to-day operations of a busy buyer’s agency. You’ll be across everything, from contracts and pipelines to key dates, inboxes, and communications, and help keep the wheels turning across multiple active deals. This role would suit someone who thrives on structure, enjoys working in a tight-knit team, and loves the real estate space. ( Must be willing and able to work Saturdays! )

• Managing and maintaining CRM records (tracking all leads, offers, and deals to settlement)

• Coordinating contract timelines and critical dates (finance, B&P, settlement, etc.)

• Inbox and calendar management, staying across everything and pre-empting needs

• Communicating with clients, agents, brokers, and solicitors promptly and professionally

• Drafting forms, contracts, invoices, offer letters, and internal documents as needed

• Assisting with onboarding new clients and keeping documents and files in order

• Coordinating inspections, settlement gifts, client touchpoints, and internal checklists

• Maintaining internal systems, spotting inefficiencies and improving where possible

• Supporting with basic social media and marketing tasks (preferred, not required)

• General admin and operational support to keep the business sharp and efficient

• Minimum 2+ years of real estate experience (admin, PA/EA, contracts, or sales support)

• Strong organisational skills and the ability to juggle multiple tasks and timelines

• Excellent written and verbal communication

• High attention to detail, the kind of person who triple-checks before hitting send

• Calm under pressure, proactive, and great at anticipating needs before they arise

• Comfortable with after-hours work when needed, this is real estate after all

• Reliable, driven, and ready to take ownership of your role

• Social media or marketing experience is a bonus, but not essential

• Work directly with the Director and be exposed to all parts of the buyer’s journey

• Flexible working setup (we care more about output than clocked hours)

• Be part of a growing, respected business with a solid reputation

• Help shape systems, improve processes, and play a key role as we scale

• Tight-knit team environment, no egos, no fluff, just good people and great service

If you’re looking for a role that’s varied, fast-paced, and comes with a high level of ownership, and you love property as much as we do, we’d love to hear from you.

Apply now with your resume and a short cover letter telling us why you’d be a great fit.

Looking for a new Job in Real Estate to start now or early 2026??

Placed Australia have all the best Real Estate Jobs! www.PlacedAustralia.com.au

We are currently recruiting over 300 Jobs across Australia and over 100 new Jobs across Melbourne, from Sales Agents, Sales Associates, Property Managers, Sales Admin, Management Roles and more…

Our clients are urgently seeking experienced Property Management & Support/Admin Staff, as well as experienced Real Estate Sales Agents who want to level-up and get the mentorship, training and guidance to double or triple their GCI.

No matter what you do in Real Estate, if you already have your Real Estate Cert/License we can help. Simply "apply now" to send us your CV or call us and we will work out a plan of action to get you placed in your new dream job!

Placed Australia Real Estate Recruitment have become the Recruitment Agency of choice for many of the biggest and best-known Real Estate Franchises, Boutique's and Independent Agencies around Australia and we have more jobs ready to start than ever before... (New Jobs hit our website every week.)

We place people fast! The right experienced Candidates usually get interviews in the same week.

If you are looking to secure your next role in Real Estate with some of the best Real Estate teams in the country, simply apply to this Ad to send us your CV and one of our Recruiters will be in touch. We will take care of the rest.

Our service is always free to Job Seekers!

Recruiting URGENTLY for:

• Sales Agents - Comm Only - up to 70%!! (30+ roles)

• Sales Associates - $50k - $60k Credit/Debit + Comm (5+ Roles)

• Senior Property Managers - $85k - $100k (some roles with cars, 3+ Roles)

• Property Managers - $60k - $85k (10+ Roles)

• PM BDM's - $70k - $90k + Comm (4 Roles)

• PA/Administrators - $65k - $85k (2 Roles)

• EA/Admin to Operations Mgr (1 Role - urgent!)

• Administrators & Receptionists $55k - $65k (4 Roles)

Apply now - we are picking up more Real Estate roles daily!

How to Apply:

If you have Real Estate experience and Real Estate Cert/License and are looking for a new Job anywhere across Melbourne, apply now by submitting your Resume, emailing direct to tyler.gabauer@placedaustralia.com.au or by calling Tyler directly on 0493 307 370!

Are you looking for Real Estate Staff? We can help!

Reach out to Tyler and let him know what you need and the team at Placed Australia will do their best to find you the best available candidates In Melbourne or throughout VIC

Want more - visit us at www.PlacedAustralia.com.au

Please Note: We can only assist candidates with the appropriate Australian work rights and a valid Real Estate Cert/License. Only candidates that meet these criteria will be contacted.

Development Manager – Landmark Mixed-Use Project

An industry-leading private development group is seeking an ambitious Development Manager to help deliver a flagship mixed-use project in one of Melbourne’s most prestigious boulevard precincts. The site holds historical significance and is set to be transformed into a contemporary, design-driven landmark showcasing residential, hospitality and retail elements.

The Opportunity

You’ll join the team stewarding a major mixed-use redevelopment of a historically important site along Melbourne’s famed boulevard corridor. The project blends luxury residences with wellness, hospitality and activated ground-plane offerings, designed in collaboration with world-class architecture and design partners.

This is a rare opportunity to be at the centre of a city-shaping project from early stages through to delivery.

Key Responsibilities

• Lead the end-to-end development process: feasibility, planning, design management, procurement and delivery
• Manage feasibility modelling, reporting and commercial analysis
• Coordinate architects, planners, consultants and internal teams to drive design excellence and commercial outcomes
• Support brand, sales, finance and capital teams to ensure alignment across all project phases
• Oversee risk management, program milestones and quality outcomes
• Represent the business professionally across stakeholder and consultant interactions

About You

• 5–10 years’ experience in property development (mixed-use, high-density, luxury residential or precinct-scale preferred)
• Strong financial/feasibility capability and commercial judgement
• Skilled in managing complex consultants, planning pathways and high-performance internal teams
• Confident communicator with a passion for design-led, transformational projects
• Curious, driven and thrives in a fast-paced, outcome-focused environment

Why This Role?

• Work on a major mixed-use landmark redefining a significant Melbourne precinct
• Join a design-focused, ambitious development group with a premium pipeline
• Strong exposure to senior leadership and genuine career progression
• Opportunity to influence a project with long-term impact and architectural significance

Why don’t 90% of new real estate agents don’t make it?

The answer is because they made decision not be, the 10% who succeeded, made these choices.

1. Work for a company with training specific to learning the fundamentals of real estate

2. Treat it like a career not a job

3. Put in extra hours

4. Make a commitment to learning

5. Had income goals and person goals

We are looking for the 10%, for like minded people who will throw themselves in to their career and to building something that’s worthwhile. People who want to be successful in the real estate industry and use the knowledge they provide their clients to achieve their own personal and professional goals. If you never want to use the lack of money as an excuse to be able to live the life you would prefer to live and are prepared to do whatever it takes to create this life, then we would love to meet you.

You will be given the training you require to only succeed in this industry and assist your clients, but you will also receive a career progression plan that will eventually assist you in building your own personal brand.

Please send your applications to careers@loverealty.com.au, please attach a short video introducing yourself and why would like to commence a career in real estate.

Once you have sent these through, we will let you know the address of the venue where the information session will be held.

Are you passionate about Melbourne property and love helping people find the place they’ll call home? Wallace Advocates is growing, and we’re looking for an organised, relationship-driven Associate Buyer’s Agent to join our high-performing team!

Please read this description in full. Information on how to apply is at the end

This is an exciting opportunity to work closely with an experienced Buyer’s Agent and play a core role in delivering an exceptional home-buying experience for our clients.

About Us

Wallace Advocates is a boutique buyer’s advocacy business specialising in owner-occupier purchases in Melbourne.
We help clients secure their first and family homes, typically under $2M, with a commitment to trust, communication and service.

Our mantra is “no stone unturned”. We pride ourselves on thorough searches, proactive communication, and giving clients confidence at every step.

About the Role

The Associate Buyer’s Agent will take the lead on sourcing and inspecting properties for active clients, building strong agent relationships, and presenting high-quality recommendations.

You’ll be the eyes and ears of the search, ensuring clients see every suitable opportunity, both on-market and off-market, while the Principal handles negotiations and due diligence.

This is a full-time, office-based and on-road role, with Saturday work required.

Key Responsibilities

1. Source and research suitable properties for clients, with an emphasis on sourcing off-market properties.
2. Conduct first round inspections and present options and walk through videos to clients. 3. Manage client communication proactively and professionally.
4. Build and maintain relationships with selling agents in our key areas of service.
5. Maintain accurate records in CRM systems and project management tools.
6. Utilise property data platforms to research and complete validity checks on properties. 7. Attend inspections with clients where required.


About You

You are someone who thrives in a fast-paced environment, loves property, and genuinely cares about helping people make confident buying decisions.

We’re looking for someone who has:

1. Ability to handle fast pace and competing priorities.
2. Strong initiative and a solution-focused mindset.
3. High attention to detail.
4. Outstanding communication skills.
5. Extreme accountability.
6. Works well under pressure.
7. Passion for property and client service.
8. Client-focused, with a genuine desire to help people find their ideal home.

Real estate experience is preferred but not essential. Transferable skills from hospitality, customer service, sales or client-facing roles are highly valued.

Requirements

• Knowledge of the Melbourne property market

• Agent’s Representative Certificate

• Driver’s licence

• Saturday availability

Salary & Benefits

• On-Track Earnings: ~$150K in Year 1

• $80K base salary + super

• $5K car allowance

• Phone allowance

• Commission up to $50K (after probation)

• Opportunity to learn directly from a highly experienced Buyer's Agent

• Work with a values-driven, client-focused business

How to Apply

Please submit your CV and a cover letter outlining why you’re a strong fit for the role. Applications without a cover letter will NOT be considered (you're most welcome to submit a video cover letter if you prefer).

Application to be sent Harry Wallace via email (see below). Applications close Friday, December 5th at 6pm.

📩 harry@wallaceadvocates.com.au

• Illawarra region / Wollongong base
• $95,000 OTE
• Rare opportunity to get into Real Estate with no experience required!
  
• Multi-Award-winning Developer & Home Builder

• Assist in running the display suite and display homes including opening, set-up and presentation for 10am opening, as well as signs and flags put up and taken down
• Meet and greet customers and stakeholders upon entry to the Sales Office and onsite display homes and support with ongoing communication
• Support with processing of invoices, sales advices, external agent communications, agreements, and ancillary administration tasks
• General monitoring of stock and marketing collateral requirements
• Coordinating and finalising settlements and handover packs
• Maintain accurate client records including data entry and data integrity (CRM)

• Australian Citizen/ Perm Residency
• Ideally some exposure to Real Estate - but if not, then solid experience in Admin / Customer Service roles
• Have / or be in the process of obtaining a Real Estate Certificate of Registration
• Be an effective communicator, as well as engaging with good energy
• Able to work 9am - 5pm: Monday > Saturday (with Fridays & Sundays off)

• Generous 'starter' salary!!
• Opportunity to get into Real Estate / Project Sales with NO industry experience
• Incredible on-the-job training and ongoing mentorship
• Stable employer with solid financial standing (aka great Job security)
• Long list of employee discounts, subsidised health care etc
• $85,000 package + $10,000 in bonuses

• Competitive Base + Super + Commissions 
• Work in a high performing team - learn from THE BEST
• Quarterly awards nights & annual team retreats
• In-office perks including personalised mentoring, professional development sessions, and wellbeing support.
• Supportive team culture with training, support, and career development
• Team events and community involvement - create a positive impact within your marketplace!  

•  Enjoy mentoring from a top performing team of agents
•  Prospecting and buyer call backs
•  Liaising with vendors and buyers
•  Conducting open for inspections
•  Enjoy the backing of a HUGE, successful brand in real estate and   the best training in the industry to provide a platform for your long   term success

• Lead a premium A Grade commercial asset in Canberra
• Autonomy, visibility and strong support from a Senior FM
• Fast track your FM career with CBRE and Charter Hall

• Monday to Friday, full-time hours

• Competitive salary (based on experience)

• Immediate start available

About our client:

Our client is a well-established real estate agency with a reputation for professionalism and client care. They are committed to providing a supportive work environment where property managers can focus on what matters most—building strong relationships and delivering exceptional service. With modern systems and a forward-thinking approach, they are dedicated to innovation, team wellbeing, and creating rewarding career opportunities.

About the Position:

WorkPac is currently seeking an experienced Property Manager to join our client’s team in Perth. This role involves managing a well-maintained portfolio of residential properties, with no leasing, inspections, trust accounting, or business development required. Standard working hours are Monday to Friday, with flexible work-from-home arrangements available.

Key Responsibilities Include:

• Building and maintaining strong relationships with landlords and tenants

• Coordinating property repairs and maintenance

• Managing lease renewals and rental reviews

• Handling rental arrears and ensuring compliance with legislation

• Providing exceptional customer service to all stakeholders

• Maintaining accurate records and documentation

• Working collaboratively with colleagues to support portfolio needs

Skills & Experience Required:

• Minimum 2 years’ experience in property management

• Current Certificate of Registration or Real Estate Licence

• Excellent communication and interpersonal skills

• Strong attention to detail and organisational skills

• Ability to manage competing priorities and meet deadlines

• Sound knowledge of property legislation and compliance requirements

• Valid WA Driver’s Licence

Apply Now

Click on the Apply button or for a confidential discussion please contact:

Principal Consultant: Bella Mason via Contact Number 08 9201 6268 or quoting the below Reference Number

Job Reference Number: 7469J20257198